Skip to content

Your IFTA quarterly return, from the miles and fuel files you already have

Drop your ELD mileage report and fuel receipts. Haulfile checks them, works out MPG, taxable gallons and tax or credit for every state and province with the official rates, and prints the return worksheet. It runs in your browser; nothing is uploaded.

🔒 Nothing uploaded🚛 Any number of trucks⛽ Official quarterly rates🆓 Free, no signup

How it works

  1. Drop your mileage and fuel files (CSV or Excel), or try the sample, or start a zero-mile quarter.
  2. Pick the quarter and your base jurisdiction, and type the carrier name and IFTA license number once.
  3. Fix what it flags, then print the return worksheet and enter the figures in your base jurisdiction's IFTA system by the due date. With Pro, also download the CSV, the Excel workbook and the monthly summary by truck.

Why Haulfile

For owner-operators, small fleets and the bookkeepers and permit services who file IFTA for them, who already have the miles from an ELD or trip sheets and the fuel from a card export, and need the quarterly return right.

From the files you have

Drop the ELD state-mileage report and the fuel-card or receipt export, as CSV or Excel. Column names are recognised, in miles and gallons or kilometres and litres.

The official math and rates

Average MPG, taxable and net gallons, and tax or credit per jurisdiction, using IFTA's published rate matrix for the quarter, with the Kentucky and Virginia surcharges.

Checks before you file

Duplicate receipts, dates outside the quarter, fuel bought where no miles were logged, missing vendors, bulk fuel, and MPG that would draw an auditor's eye.

A return worksheet

Every line you enter in your base jurisdiction's IFTA system, with the due date, plus interest and penalty if you're late. Print or save as PDF.

Records for 4 years

Pro writes an Excel workbook with the return lines, the monthly summary by truck and jurisdiction, MPG by unit, the receipt list and the rates used.

Many carriers, one price

No per-truck or per-report fees. Save each carrier's details and pick them at the start of every quarter.

Simple pricing

Free to check any quarter and see the tax due. Pro for every jurisdiction line, CSV and Excel, the monthly summary by truck and saved carriers.

Free

$0
  • Import and check any quarter
  • Fleet and per-truck MPG, total tax due
  • 3 full jurisdiction lines, printed with a footer
  • No signup, nothing uploaded
Check your quarter

7-day pass

$15 once
  • 7 days of Pro, no subscription
  • Every jurisdiction line, no footer
  • CSV, Excel, monthly summary by truck
  • For this quarter's return
Get 7-day pass

Pro Monthly

$19/month
  • Every line, every carrier and truck
  • CSV, Excel, monthly summary by truck
  • Saved carriers
  • Cancel anytime
Go Pro

Pro Yearly Best value

$99/year
  • Everything in Pro
  • All four quarterly returns
  • Costs less than 6 months of monthly
Go Pro yearly

Prices in USD. Secure checkout and sales tax handled by our payment partner. Already bought? Enter your license key.

Tools & guides

FAQ

What is the IFTA quarterly return?

Carriers that run qualified motor vehicles (two axles over 26,000 lb, three or more axles, or a combination over 26,000 lb) in more than one IFTA jurisdiction report all their miles and fuel to their base jurisdiction every quarter. The return works out the fuel used in each state and province from your average MPG, credits the tax-paid fuel bought there, and nets the tax due or credit for each one.

Is my data uploaded?

No. Your files are read by JavaScript in your browser tab and never sent to us or anyone else. Miles and receipts aren't stored, so closing the tab clears them. With Pro you can save carrier details (name, IFTA license, base jurisdiction, units, signer) in this browser. Miles and fuel are never saved.

Which files can I use?

CSV, tab-separated or Excel. For miles: the state or jurisdiction mileage report from your ELD, or trip sheets, with one row per unit, trip or day and jurisdiction. For fuel: a fuel-card or receipt export with one row per purchase. Column names like Unit, State, Miles, Gallons, Litres, Vendor and Tax Paid are recognised. Download the templates to see the layout.

What's free?

Importing and checking any quarter for any number of trucks, fleet and per-truck MPG, the total tax due and the due date, and the full calculation for 3 jurisdiction lines, on screen and in print with a small footer. Pro shows and prints every line without the footer, and adds the CSV, the Excel workbook, the monthly summary by truck and saved carriers.

Which quarters and rates are included?

IFTA's final rate matrices for Q4 2025 to Q3 2026 are built in, covering all 58 member jurisdictions with surcharges. For a later quarter, download the matrix XML from IFTA's tax-matrix page and drop it in with your files.

Does it file the return?

No. Haulfile prepares a worksheet with every figure. You enter them in your base jurisdiction's IFTA system or on its form and pay there. Haulfile isn't affiliated with IFTA, Inc. or any jurisdiction, and isn't tax advice.